Innealla

Replacing spreadsheets with
a student information system

Plenty of good colleges run admissions, enrolments, results and fees on Excel, Access and a shared drive. It works until it does not: a lost file, a formula nobody understands, a QQI return built by hand. Innealla is a cloud student information system built in Ireland that takes those spreadsheets in as its starting point and gives you one student record, live in under two months.

Talk to us 

Platforms we run and connect for colleges

From a shared drive full of spreadsheets
to one student record, in under two months

Inneall engineer working on the Innealla student information system

The signs it is time

Spreadsheets are the right tool for a college of fifty students. The college usually knows it has outgrown them well before it does anything about it, because the people who hold them together are too busy to stop.

  • The same student exists in four files, with four spellings of their name and three different fee balances
  • One person knows how the results spreadsheet works, and they are on leave in results week
  • QQI returns, transcripts and award letters are assembled by hand, every time
  • Students email to ask for their timetable, their balance or a letter, and someone looks it up
  • Moodle enrolments are keyed in by hand from the enrolment sheet, and lag by days
  • Management cannot get a number for enrolments or fees owed without a day of work
What Innealla does

How the move works

Your spreadsheets are the migration source. We take them as they are, not as you wish they were, and the discovery tells you exactly what is in them before anything is committed.

  • Two-week discovery: send us the files, we grade every sheet from A to G and give you a fixed price and a go-live date
  • AI-assisted migration that de-duplicates students, reconciles fee balances and maps programmes and results into one record, with every decision logged for you to check
  • Configuration of your programmes, intakes, fee matrices and award rules without code
  • Parallel run for an agreed period, with reconciliation reports so your team can trust the new figures
  • Moodle, your CRM and your accounts system connected through the Integration Hub from day one
  • Live in under two months for most colleges, on a hosted subscription banded by student numbers so a small college pays a small college's price
Book a discovery
Innealla student information system subscription, hosted and supported by Inneall
Staff member using the Innealla student information system with its built-in AI assistant

An AI brain, on your terms

Innealla is built with AI running through it, not bolted on. Staff ask it questions and tell it to do things in plain English, and it works against the live student record within the permissions that person already has.

  • Ask: “Which second-year students on the diploma are below 85% attendance and owe fees?” and get the list, with the figures traced to where they came from
  • Tell: “Set up the September intakes from this spreadsheet” comes back as a preview to approve before anything changes
  • Early alerts on students at risk, drawn from attendance, grades and fees together
  • Runs on a model hosted by Inneall in Ireland, so your student data never leaves our platform and there is no per-token bill from a third party
  • Optionally bring your own OpenAI or Anthropic keys for the tasks or hours you choose, so you control the cost model
  • Every request and every action is logged against the person who made it
How we approach AI for colleges

Who this is for

Colleges and training providers that have grown past what a spreadsheet can safely hold, and want a first system that is built for how they work rather than a cut-down version of something designed for a university.

  • Private, professional and further-education colleges from a few hundred students upwards
  • Training providers running QQI, Ofqual or awarding-body programmes who need reliable returns and transcripts
  • Colleges already on Moodle that want enrolments to flow in automatically
  • New colleges and new campuses starting on a proper footing from the first intake
Talk to us
AI & Intelligent automation

Every connector, through one Integration Hub

Innealla owns the student record and the Integration Hub connects it to everything else a college runs. We build connectors for a living, so if one is missing we add it.

  • Moodle: our Moodle plugin provisions courses, cohorts and enrolments from the curriculum and keeps grades and announcements in step
  • Salesforce: a managed app we built, so applications and cases flow into the student record without re-keying
  • Zoho: the same, for colleges on Zoho CRM
  • Finance: GL journal export to your accounts system, payment providers, sponsor billing
  • CAO applications, Microsoft 365 and Google Workspace, email and SMS
  • Timetabling is in the core; an existing Celcat export imports for cutover
See our integrations

How we do things

Partnership, transparency, user-centred design and long-term quality guide every project. Each one runs through the same six stages, so you always know where it stands and who is accountable.

 how-we-do-thingshow-we-do-mobile
DISCOVER
Audit and workshops
Scope of work
Integration mapping
Risk and dependency analysis
Finalised project plan
DESIGN
User experience
Concept proposals
Stakeholder reviews
Design development
Final specifications
Approval to progress
BUILD
Software development
System integration
Customisations
Content and data migration
Front end interface
TEST
Functional and user acceptance testing
Browser/app performance testing
Accessibility
System and security
DEPLOY
Training
Final configuration and domain go-live
Hypercare in the first weeks
Bug-fix support
Handover to support
SUPPORT
Tailored service level agreements
Responsive support
Planned maintenance
Quality control
Performance tuning

Discover how we think,
deliver and make an impact

View more
AI at Inneall

Lugh: the AI agent that answers our service desk first

Read about Lugh

We love API environments
and the challenge of integration

We’ve integrated systems others refused to touch!

“Inneall’s impact on our ability to deliver reliable, scalable technology has been absolutely enormous. What sets them apart is their deep knowledge of our business, they understand our systems, our teams, and our priorities. That means we’re not dealing with a technology supplier; we’re working with a partner who genuinely cares about getting it right.”

Edward Ormonde

Head of IT, Dublin Business School

Frequently Asked Questions

Our data is messy. Is that a problem?
It is normal. The discovery grades every sheet from A to G so you see exactly where the gaps and duplicates are, and the migration tooling de-duplicates students and reconciles balances with every decision logged. Nothing is loaded until your team has checked the reconciliation.
Is a student information system affordable for a small college?
Innealla is a hosted subscription banded by student numbers, so a college with a few hundred students pays a price set for a few hundred students. Set-up is a fixed price agreed at discovery, and your rate is held for 24 months. We will put the figures beside what the spreadsheets are costing you in staff time.
How long does it take?
Most colleges are live in under two months from the start of discovery, including a parallel run. The migration itself takes days; the calendar is set by your intakes and your sign-off.
Will our staff need to be technical?
No. Programmes, fee matrices and award rules are configured in screens, not code, and the AI brain lets staff ask questions and give instructions in plain English. Training is part of the set-up, and our service desk is there afterwards.
Can students see their own information?
Yes. The student portal and the branded mobile app give students their timetable, results, fee balance, documents and re-enrolment, which takes the lookup emails off your admissions and finance teams.